Types of Documentation

A Certificate of Origin is a document which identifies the  manufacturing origin of goods being exported. 

These are normally issued by a Chamber of Commerce. It is sometimes required by customs in the buyer's country to determine tariff rates.

If any goods were manufactured overseas, evidence such as a commercial document will be required to be submitted along with any document being sent to the chamber.

European Certificates of Origin

European or EC Certificates of Origin will be requested by your customer for the use of customs clearance, payment against Letters of Credit or simply to comply with “quota requirements” of the importing country.

Should your customer require other documents to be stamped (such as a commercial invoice or packing list) this can be arranged if we are informed. Documents should display an original signature which matches the signatory sheet.

When submitting your European Certificate of Origin to the chamber, a commercial invoice must also be supplied. If the gross weight of the shipment is not displayed on the invoice, then a packing list with this information must also be provided. Names and addresses of the manufacturer should be displayed on the back of the pink page.  

Please contact export@suffolkchamber.co.uk for further information and assistance with this service, and how you can access it in person, by post, or by E-Cert. A guide on how to complete the European Certificate of Origin can found here.



An EUR1, also known as a ‘movement certificate’, enables importers in certain countries to import goods at a reduced or nil rate of import duty under trade agreements between the EU and beneficiary countries.

Suffolk Chamber is authorised to issue EUR1 certificates on behalf of H.M Revenue & Customs.

In order for you to apply for a EUR1, you will need the Harmonised System (HS) code for your products. This is a system of product coding and classification used by customs authorities around the world and is also known as a ‘Tariff Number’. You can search for your HS code using the EU’s Applied Tariffs Database and entering your goods description in the 'Full Text Search' box.

You will then be able to use your HS code to check the rules of origin that apply to your products in H.M Revenue & Customs Public Notices. The website can be searched for rules in relation to individual markets, or for Generalised System of Preference (GSP) countries. 

Please contact export@suffolkchamber.co.uk for further information and assistance with this service, and how you can access it in person, by post, or by E-Cert. A guide on how to complete the EUR1 Movement Certificate can found here.

A.TR Movement Certificates

A.TR certificates are more commonly known as Movement Certificates. A.TR’s are similar to EUR1’s but are solely for shipments to Turkey. They enable importers in Turkey to import goods under preference, which means that your customer pays a lower or nil rate of import duty on your goods.

You must only complete an A.TR if you know that your goods satisfy the rules of origin as detailed in Customs Notice 812.

Customs Notice 812 also gives a comprehensive guide how the A.TR should be completed, and factors that should be considered before completing the document.

Please contact export@suffolkchamber.co.uk for further information and assistance with this service, and how you can access it in person, by post, or by E-Cert.


 


Arab Certificates of Origin

Arab Certificates of Origin are normally required for shipments to Arab League Nations. These are:  Algeria, Bahrain, Iraq, Djibouti, Jordan, Kuwait, Lebanon, Libya, Mauritania, Morocco, Oman, Qatar, Saudi Arabia, Somalia, Sudan, Syria, Tunisia, UAE and Yemen.

Prior to completing an Arab Certificate of Origin, it may be worthwhile obtaining written confirmation from your customer whether this documentation is required.  Some importers have arrangements with customs authorities where a European Certificate of Origin would be accepted.

If an Arab Certificate of Origin is requested, this document needs to be legalised by the relevant Embassy. This will incur additional costs and additional time.

When submitting your Arab Certificate of Origin to the chamber, a commercial invoice must also be supplied. If the gross weight of the shipment is not displayed on the invoice, then a packing list with this information must also be provided. Names and addresses of the manufacturer should be displayed on the front of each page.  

If any of the shipment was manufactured overseas, evidence of this should also be submitted.

Please contact export@suffolkchamber.co.uk for further information and assistance with this service, and how you can access it in person, by post, or by E-Cert. A guide on how to complete the Arab Certificate of Origin can found here.


 
A Letter of Credit guarantees payment for goods exported overseas, provided you meet all of its conditions. When you export your product or service overseas, your buyer’s bank will open a Letter of Credit.  This will contain details of the strict terms and conditions you need to adhere to in order for the bank to release payment.  If your company meets all of the stated conditions, payment is guaranteed.

Who uses Letters of Credit?

Exporting companies of all sizes frequently use Letters of Credit.

What does the service provide?

The Suffolk Chamber of Commerce provides, via our partnership with Wallis Shipping Services, a comprehensive and cost effective Letters of Credit Service and has an excellent reputation with all the banks involved with Letters of Credit.

Through our Letters of Credit service we can:

  • Check your Letter of Credit conditions to ensure you meet them

  • Inform you of any amendments within two working days

  • Prepare all the relevant documents

  • Liaise with shippers

  • Check bills of lading

  • Present all documentation to the bank on your company’s behalf

How will my company benefit from this service?

National figures reveal that 75% of Letters of Credit are rejected on first presentation, and over 50% on second presentation. We have a reputation for getting it right first time.  95% of the Letter of Credit presentations we make, which have been checked and prepared by us, are accepted first time.  100% are accepted on second presentation.

For you this means several benefits:

  • You save time and money

  • You can secure payment for goods exported

  • You avoid bad debts

  • You enhance your reputation for efficiency and reliability

  • You increase your profitability

Remember, if you are a member of Suffolk Chamber, you can benefit from this service at a discounted rate.

If you’d like to know more about our Letter of Credit service, please contact Suffolk Chamber.

Tel: 01473 680600
Fax: 01473 603888
Email:  
ecert@suffolkchamber.co.uk



An ATA Carnet is the simplest method of exporting goods on a temporary basis.

Carnets are like 'passports for goods' replacing the need for usual customs documentation. Carnets allow fast, trouble free importation into countries belonging to the Carnet scheme without the need to pay duty and/or local tax at the time of import. Without an ATA Carnet it would be necessary to go through each country's Customs procedures for the temporary admission of goods. 

ATA Carnets guarantee overseas customs authorities that all duties and taxes will be paid to them if the conditions under which they allow the goods into the country are breached.

They can be used for multiple trips, are valid for one year and cover over 40 countries.

At present the ATA Carnet System is applied in the following countries: Algeria (DZ), Andorra (AD), Australia (AU), Belarus (BY), Bosnia and Herzegovina (BA), Canada (CA), Chile (CL), China (CN), Cote D'Ivoire (CI), Croatia (HR), Gibraltar (GI), Hong Kong (HK), Iceland (IS), India (IN), Iran (IR), Israel (IL), Japan (JP), Korea (KR), Lebanon (LB), Macao (MO), Macedonia (MK), Malaysia (MY), Mauritius (MU), Moldova (MO), Mongolia (MN), Montenegro (ME), Morocco (MA), New Zealand (NZ), Norway (NO), Pakistan (PK), Russia (RU), Senegal (SN), Serbia (CS), Singapore (SG), South Africa (ZA), Sri Lanka (LK), Switzerland (CH), Taiwan (TW), Thailand (TH), Tunisia (TN), Turkey (TR), Ukraine (UA), United Arab Emirates (AE) and United States of America (US).

Should you wish to temporarily export goods from the UK to non EU markets that are not part of the ATA Carnet System, then the Duplicate List Procedure may be beneficial to you.