TIME MANAGEMENT BY PRO ACTIONS PART 3
30 Jun 2012
- Dare to be slow
Know when to take your time with a task; rushing through a project or task can actually cost you time in the long run. Know when you need to slow down and make sure you consider all the relevant aspects of what you’re doing; get it right the first time.
- Make it easy to get started
We don’t have problems finishing projects, we have problems starting them. Break large projects into smaller chunks so that you are not overwhelmed by the volume of activity or work needed. By breaking it down, tasks seems less daunting and you increase the chances of starting and finishing more things, which reinforces your achievements and successes.
- Stay on task
Have you ever returned from a meeting to find extra files, letters and documents all over your desk? Have a clearly designated “in” basket so people do not put things on your desk randomly. Stay focused. Let others know that you are working and cannot be disturbed. Keep your task list and materials organised so that you do not get distracted by others tasks that are staring at you from your desk.
- Avoid disruptions
If you have a door, close it occasionally. Having an “open-door policy” for your staff is self-defeating if you don’t have the time to really listen to their questions and concerns. If a member of staff comes to your desk when you’re too busy to chat, ask to set an alternative time to meet. They will both respect and appreciate you dedicating your time to focus on them and give them the support they need.
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